A Special Event Road Closure

Important Note

Williamson County is no longer lending out traffic control equipment. It is the responsibility of the organizer to acquire, install, and remove traffic control equipment.

Under no circumstances shall any incendiary devices or displays (i.e. fireworks of any kind), corrosive chemicals, paint, or other destructive, toxic or dangerous items be used in, on or around the road(s) that may be closed for any type of special event.

Special Event Road Closure Requests

Prior to any Road Closure involving Williamson County Roads all event requirements must be met.

To initiate a Request for Road Closure, the initiator must email the request to Road Admin at the County Engineer's Office.

Please include the following information in your request:

  • Street to be Closed
  • Type of Event
  • Date of Closure
  • Duration/Time of Closure
  • Organizer Name
  • Organizer Email
  • Organizer Telephone
  • Affected Address Range

Example

  • Street to be Closed: Main Street
  • Type of Event: Block Party
  • Date of Closure: May 7, 2015
  • Duration/Time of Closure: 3 pm to 8 pm
  • Organizer Name: Terron Evertson
  • Organizer Email: [email protected]
  • Organizer Telephone: 512-943-3330
  • Affected Address Range: 100, 101, 102, 103, and 104 Main Street

Note: By submission of this request to the Williamson County Engineer's Office, applicant hereby agrees that the road(s) subject of this road closure request shall not be used for any type of dangerous purposes or activities and that, under no circumstances, shall incendiary devices or displays (i.e. fireworks of any kind), corrosive chemicals, paint, or other destructive, toxic or dangerous items be used in, on or around such road(s). Applicant hereby agrees to release Williamson County, and its employees, agents, officers and directors (the "Released Parties") From all liabilities, causes of action, claims and demands that arise in any way from any injury, death, loss or harm that may occur to applicant and/or any other person or to any property during the closure of the road(s) subject of this road closure request. Furthermore, applicant hereby agrees to indemnify, hold harmless and defend the Released Parties against any and all liabilities, causes of action, claims and demands that arise in any way from any injury, death, loss or harm that may occur to applicant and/or any other person or to any property during the closure of the road(s) subject of this road closure request, including claims for applicant's own negligence; and that in the event of applicant's death or disability, these terms, including the indemnification obligations, will be binding on applicant's estate, and applicant's personal representative, executor, administrator or guardian will be obligated to respect and enforce them.

Once the closure is approved, the county engineer will email the approval and notice to the organizer and the appropriate agencies.

Event Requirements

The request must be made to the County Engineer's Office prior to the date of closure according to the following criteria:

Block Parties

  • If no alternate route for Emergency Vehicles is required a minimum of 9 calendar days advanced notice is suggested
  • If there is a requirement to determine an alternate route for Emergency Vehicles then a minimum of 19 calendar days advanced notice is suggested.

Bike Race

  • For large races (approximately 100+ participants) that completely shut down multiple roads a minimum of 18 calendar days will be required to facilitate scheduling of the various manpower required.
  • For smaller races that do not completely shut down roads a minimum of 9 calendar days will be required to facilitate the scheduling of the various manpower required.

See the following Williamson County Sheriff's Office documents relating to Bicycle Races:

  • Requirements Document (PDF)
  • Extra Job Guidelines
  • Checklist of Race Requirements
  • Transportation Codes
  • Release and Indemnity Agreement Form which includes Acknowledgement of Transportation Code Sections

All races are subject to final approval by the Sheriff's Office in accordance to Legislative Code (Acts 1995 74th Legislative Code 165, effective September 1, 1995).

Other Special Events

  • A minimum of 9 calendar days is suggested (These can be addressed on a case-by-case basis)

What to Expect When You Need to Submit a Road Closure Request

  • The Commissioner's Office will fill out the request form electronically and forward it to the appropriate departments for review to see if there are any issues that need to be addressed prior to placing the request on next Commissioners Court Agenda. (Note: The deadline for placing items on an agenda is by noon on the Thursday before the Tuesday court date)
    • For non-complicated requests this review process should not take more than 5 to 9 calendar days then it is placed on the Commissioners Court Agenda.
    • For complicated requests which require determining alternate routes for necessary traffic or Emergency Vehicles this review process could take as long as 5 to 9 calendar days then it is placed on the Commissioners Court Agenda.
  • A confirmation email will be sent to the "Initiator" acknowledging that the request has been received and is going through the review process.
  • Once the request has gone through the initial review process and there are no issues to be addressed, the request will be placed on the next Commissioners Court Agenda.
    • Keep in mind that the deadline for placing items on the following Tuesday's agenda is by noon the Thursday before the next Court Session. Please take that into account when trying to determine how far in advance you need to submit your request.
  • Once the Court votes on the request the following will take place:
    • If approved: A confirmation email will be sent to the Initiator and to all entities involved in the review process stating that it has been approved.